Get started with Meet Me At Work in Outlook and Teams

You've found the add-in on Microsoft Marketplace — here's the whole journey from that listing to your team booking real rooms, in about fifteen minutes. Nothing needs a credit card, and your first meeting room is free for life.

1. Install the add-in

2. Sign in with your work email — no passwords

  1. In Outlook, create or open any calendar appointment.
  2. Click Book a Meeting Room on the ribbon — the taskpane opens beside your meeting.
  3. Enter your work email address.
  4. Now check your inbox: a one-time sign-in link arrives within seconds (from meetmeat.work via mmaw.org). Click it, and the taskpane signs itself in. There is no password to create — this link is the whole sign-in, and your device then stays signed in.
If the email hasn't appeared in a minute, check your junk folder for the sender mmaw.org — corporate filters occasionally hold first-time senders. The link is valid for 15 minutes; you can always request a fresh one.

3. You're in a sample office — try things, nothing is precious

If your email isn't part of an organisation yet, you'll find yourself in Sample Office (Demo): a ready-made company with four rooms — a boardroom, a meeting room, a pod and a theatre — and a calendar already busy with realistic meetings. It exists so your first booking is real, not imaginary:

  1. In the taskpane, pick a date and duration — every room shows its genuinely free slots.
  2. Choose a room and slot: the room, time and a hold are filled into your meeting automatically.
  3. Add a colleague or your own second address, and Send. Sending the invite is what confirms the booking — no double-entry, and the room is now yours on the calendar.
The add-in taskpane inside Outlook's New event window: a room's day calendar is open and picking a free slot has auto-filled the meeting's room, time and hold

Talk to it — the voice assistant

The taskpane and the tab carry a booking assistant that takes plain language, spoken or typed. Tap the microphone and say:

“Book the boardroom on Friday at two for an hour.”

It checks the real calendar, finds the room, flags any clash, and sets the meeting up for you to confirm — and if your first choice is taken, ask for “any free room for six people Friday afternoon” and it will offer what's genuinely available. The same assistant is in the phone app, so the person walking to a meeting can book by voice on the way. In the sample office nothing is precious — say something ambitious and see what it does.

Also worth trying while you're in the sample office:

The Meet Me At Work tab pinned in Teams, showing a month calendar of room bookings alongside the booking assistant and the room list

4. Ready for real rooms? Create your organisation

  1. Open the portal — you're already signed in — and choose Create your organisation from the demo banner.
  2. Step 1 — your organisation: name, country and address (this sets your currency and creates your first site).
  3. Step 2 — your first room: name, type and capacity. This room is free for life — no card details are taken. Add as many further rooms as you like; they activate together later in a single checkout, priced per room per month.
  4. Each room gets a permanent QR code — print it from the room's settings and put it on the door. Anyone who scans it sees the live calendar and can book from their phone, no app required.

The sample office quietly disappears from your lists once your real organisation exists.

5. Roll out to the team

Where everything is documented

The full user guide — every screen, admins and staff alike, with screenshots — lives at app.meetmeat.work/help, including a PDF you can hand to reception. Booking rules, approvals for long meetings, recurring series, hot desks, visibility tiers and billing are all covered there. For anything else: [email protected].